The direct answer
Inventory, access and service level determine the quotation
A bedroom count cannot describe a villa move accurately. The quotation should account for the amount and type of property, packing responsibility, large or fragile objects, access at both addresses, travel, crew time, vehicles and the destination setup requested.
Inventory volume and handling complexity
Cartons, wardrobes, beds and sofas affect volume, but complexity matters too. A large modular sofa may be simpler than a smaller rigid piece that will not pass a stair turn. Garden equipment, garage storage, gym equipment, artwork and premium furniture should be visible in the survey. Hidden inventory creates price disputes or schedule pressure later.
Packing materials and labour
Customer-packed, partial-packing and full-packing moves require different labour and materials. The scope should state who packs kitchens, wardrobes, fragile décor and external spaces; whether new cartons are supplied; and whether unpacking or material collection is included. A low price with unclear packing responsibility is not automatically better value.
Access at collection and delivery
Gate approval, vehicle position, carrying distance, stairs, narrow doors and restricted moving windows influence the time and equipment needed. Share current information for both properties. A smooth collection does not guarantee an equally simple delivery.
Furniture dismantling and specialist items
Standard beds and wardrobes may fit the mover’s agreed capability. Pianos, safes, chandeliers, custom installations, aquariums, technical systems and some artwork may require a specialist. The quotation should identify these items and avoid implying that ordinary moving labour covers every possible object.
How to compare quotations
Inventory, carton allowance, protection, dismantling, crew, vehicle, access assumptions, destination placement, exclusions and change terms.
A headline total, an unverified discount, a verbal promise or a bedroom-based package that does not list the real responsibilities.
Ask each company to revise its written scope if your inventory, addresses or date changes. This keeps comparison fair and gives both sides a useful record.